Getting Chartered

Chartering Workshops for 2020-2021

Every student organization at UNM is required to recharter each fall unless the group chooses to go inactive. To recharter, two (2) officers from each group must attend a charter workshop. Officers are not required to attend on the same date. Due to concerns about COVID-19, Fall 2020 workshops will only be offered online. Officers can register for workshops here. The priority deadline for registration is September 18, 2020. Groups that miss this deadline will have to wait until October 2020 to recharter. 

Charter workshop schedule

Why Charter?

Chartering leads to official recognition of the student organization by The University of New Mexico. As such, chartered student organizations are granted privileges including access to campus facilities, access to ASUNM and GPSA funding processes, and the ability to rent and checkout equipment from the Student Activities Center.

An organization may charter at any time of the year, however, all organizations must recharter every fall (after August 1st) regardless of when they chartered the previous year. Organizations that charter by the established fall deadline will be listed in the fall edition of the Guide to Chartered Student Organizations. 

Chartering does not constitute an endorsement of an organization, its program or purposes by the University. Chartered student organizations are not covered under the State of New Mexico’s General Liability Policy.

Before chartering, returning groups should complete all tasks on the Re-chartering Checklist. New Groups should complete the New Charter Checklist

 

Steps in the Chartering Process

The Student Activities Center sponsors chartering workshops in the fall and two officers are required to attend. Workshops are a brief review of the policies, procedures, and services available to chartered groups. Workshops typically run August through mid-September. If there are no more group workshops scheduled, please set up a personal workshop with the Student Activities Center.

Complete the UNM Chartered Student Organization Form online. You will need to log in with your UNM email and password. Organizations must abide by the stipulations outlined on the form and in the Chartered Student Organization Policy. Your charter will not be complete until the Student Activities Center has received a completed online charter registration, with approved Constitution, and 2 officers have accepted membership in the online system. The administrator will receive an email upon charter approval.

Required Information

Before starting the charter form, make sure you have the following information ready:

    1. Complete Name for the Organization (Do not begin name w/ The or UNM)
    2. Pick a Primary Category for the Organization: (Academic/Departmental, Ethnic/Cultural, Fraternity, Graduate, Honorary, Military, Political, Religious, Residence Hall, Service, Sorority, Special Interest, Sport/Recreation)
    3. Purpose Statement (300 words or less)
    4. Contact phone number and email address for the group
    5. Mailing Address (SAC Mailboxes are available for free use if available)
    6. Names and Positions of at least 2 Officers (if you are unable to find a student in the chartering directory, contact the Student Activities Center)
    7. Professional Staff Advisor Information: (Name, Affiliation, Job Title, Department, Mailing Address, Email and Phone Number) 
    8. Composition of the Organization (Undergraduate, Graduate, Mixed)
    9. Enrollment Options (Open, Approve Applications, Invitation Only)
    10. Electronic Version of the local Constitution (and by-laws if you have them).

Optional Information

The online chartering system also allows you to provide additional information to share with prospective members. The optional information you are able to provide includes:

    1. Nickname or Acronym for your organization
    2. Secondary Category for the Organization
    3. Dues/Fees Charged by the Organization
    4. Website Link (For your organization)
    5. Additional Officers and Members
    6. Organization Logo (jpg form)
    7. Meeting Information
    8. Important website links (Headquarters, etc)
    9. Other Documents (Meeting Minutes, Flyers, etc)

 

One copy of a current constitution (and by-laws if you have them) must be submitted electronically with the chartering form. If your organization is affiliated with a national or international organization, you must submit a copy of your local chapter constitution (and bylaws). UNM does not recognize national level constitutions or by-laws. Remember to keep a copy for your own files. If you're not sure where to start, check out UNM's Student Organization Constitution Template

 

Student Organization Handbook

Please refer to the Student Organization Handbook for a detailed guide for creating and managing student organizations.