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Getting Chartered

Chartered Student Organizations Handbook

Why Charter?

Chartering leads to official recognition of the student organization by The University of New Mexico. As such, chartered student organizations are granted privileges including access to campus facilities, access to ASUNM and GPSA funding processes, and the ability to rent and checkout equipment from the Student Activities Center.

An organization may charter at any time of the year, however, all organizations must recharter every fall (after August 1st) regardless of when they chartered the previous year. Organizations who charter by the established fall deadline will be listed in the fall edition of the Guide to Chartered Student Organizations. 

Chartering does not constitute an endorsement of an organization, its program or purposes by the University. Chartered student organizations are not covered under the State of New Mexico’s General Liability Policy.

Before chartering, returning groups should complete all tasks on the Re-chartering Checklist. New Groups should complete the New Charter Checklist

Prechartering Process

Prechartering is an optional process that allows new groups to operate temporarily while they are working to complete the chartering process.  Prechartering allows you to reserve meeting rooms and display tables free of charge in the Student Union Building, post notices and free use of SAC tables and chairs for tabling outdoors on campus. Prechartering Forms can be filed with the Student Activities Center. Prechartering is available for a limited period of time and is helpful in organizing a new group, recruiting new members, and publicizing activities.

Steps in the Chartering Process

1. Attend a Chartering Workshop

The Student Activities Center sponsors chartering workshops in the fall and at least one officer (we encourage more) is required to attend. Workshops are a brief review of the policies, procedures, and services available to chartered groups. A demonstration of the online chartering program will also be given. Click Here for a schedule of workshops that typically run August through mid-September. If there are no more group workshops scheduled, please set up a personal workshop with the Student Activities Center.

2. Chartering Form

Complete the UNM Chartered Student Organization Form online. You will need to log in with your UNM email and password. Organizations must abide by the stipulations outlined on the form and in the Chartered Student Organization Policy. Your charter will not be complete until the Student Activities Center has received a completed online charter registration, with approved Constitution, and 2 officers have accepted membership in the online system. The administrator will receive an email upon charter approval.

Required Information

The online chartering system at sac.unm.edu does not allow you to save your progress as you complete the form so make sure you have the following pieces of information before you start:

    1. Complete Name for the Organization (Do not begin name w/ The or UNM)
    2. Pick a Primary Category for the Organization: (Academic/Departmental, Ethnic/Cultural, Fraternity, Graduate, Honorary, Military, Political, Religious, Residence Hall, Service, Sorority, Special Interest, Sport/Recreation)
    3. Purpose Statement (300 words or less)
    4. Contact phone number and email address for the group
    5. Mailing Address (SAC Mailboxes are available for free use if available)
    6. Names and Positions of at least 2 Officers (if you are unable to find a student in the chartering directory, contact the Student Activities Center)
    7. Professional Staff Advisor Information: (Name, Affiliation, Job Title, Department, Mailing Address, Email and Phone Number) 
    8. Composition of the Organization (Undergraduate, Graduate, Mixed)
    9. Enrollment Options (Open, Approve Applications, Invitation Only)
    10. Electronic Version of the local Constitution (and by-laws if you have them).

Optional Information

The online chartering system also allows you to provide additional information to share with prospective members. The optional information you are able to provide includes:

    1. Nickname or Acronym for your organization
    2. Secondary Category for the Organization
    3. Dues/Fees Charged by the Organization
    4. Website Link (For your organization)
    5. Additional Officers and Members
    6. Organization Logo (jpg form)
    7. Meeting Information
    8. Important website links (Headquarters, etc)
    9. Other Documents (Meeting Minutes, Flyers, etc)

Technical Difficulties

Contact the Student Activities Center (277-4706, SUB room 1018) if you can not log in or find other students in the chartering system directory. We can fix these problems and add students to the database quickly.

3. Constitution/Bylaws

One copy of a current constitution (and by-laws if you have them) must be submitted electronically with the chartering form. If your organization is affiliated with a national or international organization, you must submit a copy of your local chapter constitution (and bylaws). UNM does not recognize national level constitutions or by-laws. Remember to keep a copy for your own files. If you're not sure where to start, check out UNM's Student Organization Constitution Template

Schedule an appointment with the Student Activities Center

The staff at the Student Activities Center is always ready to consult and assist you with completing the charting process for an existing or brand new student organization. You will need to complete a Chartered Student Organization workshop before your group is approved, so check-in early in your process to get this done. Please send us an e-mail or call (505) 277-4706 to set up a chartering meeting.

Student Organization Handbook

Please refer to the Student Organization Handbook for a detailed guide for creating and managing student organizations.