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Table of Contents:
Dear Student Leaders:
Thank you for choosing to be a part in the UNM campus community through your involvement in a char tered student organization.
This handbook is prepared by the Student Activities Center. Our goal is to provide information and assistance to students and cultivate student par ticipation and leadership. We are your resource center for program planning. We are responsible for char tering UNM student organizations and approval of UNM Activity Clearance Forms. You are encouraged to contact us at any time for assistance with your organization.
Some of the services we can provide to your student organization are:
The office of the Registrar keeps the official UNM Academic Calendar. The calendar can be viewed on their website at http://www.unm.edu/~unmreg/acadcal.htm.
Prechartering is an optional process that has several advantages. To precharter you simply file a prechartering form at the Student Activities Center. This allows you to reserve meeting rooms and display tables free of charge in the SUB, post notices, and use of tables and chairs for the mall. These options can be helpful in organizing a new group, recruiting new members, and publicizing activities.
Chartering a student organization leads to official recognition of the student organization by The University of New Mexico. This allows an organization access to some facilities, equipment and, in some cases, funding opportunities. An organization can be chartered at any time of the year, organizations that charter within the first four weeks of the fall semester will be listed in the fall edition of the Guide to Chartered Student Organizations. Chartering does not constitute an endorsement of an organization, its program or purposes by the University.
Steps in the Registration Process:
1. Attend a Chartering Workshop (EARLY FALL SCHEDULE HERE)- If you are chartereing after the fall workshop schedule, please set up a one-on-one workshop with the Student Activities Center. The Student Activities Center sponsors chartering workshops and two officers are required to attend. Workshops are a brief review of the policies, procedures, and services available to chartered groups.
2. Chartering Form- Complete the electronic UNM Chartered Student Organization Form which is available HERE (https://unm-community.symplicity.com/). In order to complete the form you must have the following information:
* Your Organization's Purpose (350 character max)
* Your Organization's Mailing Address (You may request to be assigned one in the Student Activities Center)
* An Email Address for the Student Organization (Group's or Officer's)
* A Professional Staff or Faculty Advisor (With this information: Full Name, UNM Job Title, UNM Department, Office Location, Phone, Email, Campus Address)
* Official UNM Names (or UNM emails) of at Least 2 Officers
* At Least 2 Names of Students Who May Reserve Space in the SUB
* An Electronic Copy of a Group Logo (Not mandatory, but nice to have posted on your listing on our webpage)
* An Electronic Copy of the Group's Current Constitution & Bylaws to Upload
Organizations must abide by the stipulations outlined on the form and in the Chartered Student Organization Policy.
3. Constitution/Bylaws- One electronic copy of a current constitution and by-laws must be uploaded with the electronic chartering form on the Student Activities Center's website. If your organization is affiliated with a national organization, you must submit a copy of your local chapter documents. UNM does not recognize national level constitutions or by-laws . Remember to keep a copy for your own files.
Chartering & Bylaws
Constitutions should be concise and contain the framework of an organization. They should be brief, leaving the functioning procedures for the bylaws. Typically, bylaws are more often and easily changed (majority approval) while a constitution changes rarely and requires a higher level of approval such as two-thirds of the membership approval.
Basics to include:
1. Date: Last date revised at the top
2. Name and Purpose of Organization
3. Membership Eligibility Criteria: Rights, responisbilities, dues, selection & resignation process (See Chartered Student Organization Policy.)
4. Officer Provision: Including titles, terms of office, whether elected or appointed, and duties
5. Provisions for meetings: Including frequency and how called
6. Provisions covering rules of procedure and voting
7. Definitions of a quorum
8. Provisions for amending the constitution and by-laws
Mail Boxes at the Student Activities Center & Lobo Lair
Student organizations may request the use of a mail box at the Student Activities Center, Student Union Building 1018. Boxes will be given on a first-come, first served basis. Student organization addresses should read:
< Your Student Organization Name >
Student Activities Center, Box____
Student Union Building Room 1018
MSC 03 2210
1 University of New Mexico
Albuquerque, NM 87131-0001
Assign an officer mail box duty! When an organization disbands or no longer requires a mail box, notification should be given to the Student Activities Center. Mail delivery continues during the summer semester. Please don't forget to check your box during that time. Boxes are for organization use only and no personal mail should be addressed to the box. Officers should empty the box several times a week. If a box has not been emptied for an extended period of time, notice will be given to the organization to empty the box within one week. After that time, if no action has been taken by the organization, a letter will be sent to the officers and faculty advisor notifying the organization the mail box will be closed in one week if no action is taken by the organization. Mail will be returned to sender.
Recruiting New Members
New members are the life of any organization. They bring new ideas, enthusiasm, and continuity with graduating and outgoing members. Here are a few suggestions for building membership:
1. Look at your organization's purpose and future plans. Know what you are going to promote about your group. Define your strong points in order to sell them. What does your organization have to offer? Fun, friendship, prestige, leadership opportunities, skills development?
2. Defining your organization will also help you to define your audience. What is the profile of the new member? Who are you targeting? This will help you focus, but don't exclude others who may be interested. Remember the UNM nondiscrimination policy.
3. How did your current members learn about the organization? What inspired them to join? Use this to create ideas.
4. Participate in University events such as Welcome Back Days, Information Fairs, New Student Orientation, Senior Days, etc. Reserve the display tables in the SUB to meet students and pass out information. Put notices in the Daily Lobo.
5. Plan a reception, open house or pizza party to welcome anyone interested.
6. Show displays of previous events, newsletters, photos, and awards.
7. Have an official welcome and brief explanation of the organization and introduce current and past officers. Announce upcoming events and meetings. Make a bookmark with dates, times and locations to hand out.
8. Set up a web site with your own address on the UNM server for all to see. See the Communication and Publicity section of this handbook for more information. Don’t forget to use Facebook and MySpace!
9. Send out a newsletter by e-mail or a mailer to prospective members, e.g. sophomores who will be eligible to join a junior society.
10. Provide a sense of belonging for current members. Word of mouth and enthusiasm of current members will create interest by itself.
11. Establish continuity. There's high turn-over in student organizations from year to year. Its important to keep good records and create continuity between incoming and outgoing members. Otherwise, groups have to recreate the organization every year. This is too much work! Pass on the knowledge base that is developed each year.
Student Organization Policies
Faculty or Staff Advisor Role
It is a goal of the University's total educational program to develop the quality of student life beyond the classroom. One means to this objective is in informal contact between faculty members and students. Since each chartered student organization at UNM is required to have an UNM faculty or an exempt staff advisor, it is an expectation advisors will view their role as an opportunity to fulfill this goal. The advisor can play a significant part in the development of quality in student programming by helping to formulate group policies, train new officers, and assist with regular program planning. In large organizations, the advisor may work primarily with the officers. In small groups, the advisor may have the opportunity to work with the entire membership. The advisor should attend a sufficient number of the group's activities to know how the group is functioning.
Specific duties of the advisor include confirming chartering and University policy requirements are met. The advisor encourages the maintenance of good records of programs and activities in order to provide the long-term continuity of the group. One of the responsibilities of an advisor is to see the activities of the organization constitute no legal liability to the organization (i.e. that activities are properly planned, supervised, safely conducted and adhere to campus regulations and civil law). An advisor should also help the group evaluate its activities to determine whether they justify the time, abilities, energy, and resources devoted to them. The advisor is expected to encourage responsibility in advising campus policies and procedures.
At the beginning of each new school year, the advisor's signature is required on the chartering form, signifying his or her willingness to serve as advisor to that student group. Every year represents a new opportunity to work with different individuals and offer new perspectives. If the advisor resigns, he or she is expected to notify the Student Activities Center. For additional information or support, please call the Student Activities Center at 277-4706.
Information for Chartered Student Organization Advisors on Campus Crime Reporting
Federal law requires UNM to provide to students and employees a yearly report about campus crime. The UNM Police Department publishes this report. Generally, crimes are reported to the UNM Police Department. However, as part of its effort to collect information about crime on campus, the UNM Police Department must survey certain staff and faculty to ask whether students have told them about being a victim of crime on campus. Under the federal law, advisors of student organizations are among the staff and faculty who must be surveyed. Therefore, in your role as an advisor to a chartered student organization, you will be receiving from the UNM Police Department a short questionnaire once a year asking if you have received reports of campus crime. Please take a moment to complete this form as it is only with your cooperation that UNM can fully comply with federal law. Also, if a student in the group you are advising (or any other student) should report to you they were the victim of, or witnessed a crime on campus, please call the UNM Police Department with this information and also encourage the student to report it to the police.
Chartered Student Organization Policy
Adopted July 2, 1992; Revised September 2000, December 2000, August 2001
Please go to the following link for the most current version of the Chartered Student Organization Policy: http://pathfinder.unm.edu/policies.htm#charteredstudentorg.
a. Title VI, Title IX ADA, 504 Regulations
The statements and practices of each student organization (membership make-up, publications, constitution or by-laws, policies and procedures) should reflect the intent of TITLE VI, TITLE IX, 504 and the Americans with Disabilities Act (ADA). Failure of a group to take corrective action, if in violation of these provisions, will mean withdrawal of recognition and support by the University. If you have questions concerning the regulations, call the Student Activities Center (277-4706) or Equal Opportunity Programs.
b. Title VI of the Civil Rights Act of 1964
No person in the United States shall, on the grounds of race, color, or national origin be excluded from participation in, be denied benefits of or be otherwise subjected to discrimination under any program receiving Federal financial assistance.
c. Title IX of the Education Amendments Act of 1972
No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.
d. Section 504 of the Rehabilitation Act of 1973 & ADA
No qualified handicapped individual in the United States shall solely by reason of his/her handicap be excluded from participation in, be denied the benefits of, or be subjected to discrimination.
Chartered Organization Liability
The activities and practices of a Chartered Student Organization should at all times be in compliance with UNM policies and regulations and the Law. Every effort should be made to carefully plan organizational activities so that the safety of those attending or participating is assured. Student organizations do not have insurance coverage through UNM for their activities.
Chartered student organizations whose activities involve physical activity or high risk of accidents need to be alert to the possible liabilities that might be encountered in
the case of an injury or accident to one of the members. The University suggests you consider the following steps to reduce the liability of the organization and officers:
1. Individual members of chartered student organizations should carry some form of health, accident or disability insurance as a prerequisite for participation in any activities of the organization.
2. If your organization can be found negligent in any way you may be liable for injury or accidents. To help avoid claims of negligence, every organization should take the following steps:
a. Every activity of the organization should be planned with safety as the top priority. The organization should make certain all participants are properly trained and have the proper equipment, if necessary, to safely engage in the planned activity. Someone properly trained in first aid and CPR should be present at all times during the activity. You should contact the Student Activities Center or your faculty advisor if you have questions about safely planning your activities.
b. All participants should be thoroughly warned about the risk of injury involved in participation. The warning should contain as much detail as possible. Recreational sports activities, for example, should specify what kinds of injuries could occur. If travel is involved, particularly foreign, any hazards should be specifically disclosed. If the conduct of other people outside your organization poses some risk, make that known.
You should have students sign a statement that they recognize that participation in the organization's activities constitutes a possible risk. The following acknowledgement form can be used:
I am aware, as explained by (Name of Student Organization), that (Describe the activity) poses certain risks, including but not limited to: (Describe risks). I am voluntarily participating in this activity with full knowledge of the risks involved.
__________________________________ Signature _______________ Date
Your organization might want to explore the option of purchasing insurance for a special event. The Student Activities Center or your faculty advisor can help with this if you have any questions. Although the University of New Mexico recognizes an organization as an officially Chartered Student Organization, recognition does not constitute an endorsement of the organization's programs or activities.Safety Tips for Student Organizations
ASUNM & GPSA FUNDING
Some chartered student organizations are eligible to receive funding from ASUNM or GPSA. For specific dates and times in the funding process call the student government offices, ASUNM 277-5528 or GPSA 277-3803. (The ASUNM and GPSA constitutions are published on their UNM web sites.)
The basic procedure is as follows:
Funding From ASUNM (Undergraduate)
ASUNM Spring Allocation Process
Funds should be requested in the spring semester preceding the fiscal year in which they will be used. Each UNM fiscal year is from July l to June 30. To participate in the spring semester budget process you will be required to attend a MANDATORY workshop. At the workshop you will be given the necessary forms to complete, as well as detailed instructions. Call the ASUNM offices for workshop dates. Each group should realize overall requests for funds exceed the amount which is actually available so many budgets are reduced before approval is finalized.
At the workshop you will be given a deadline for submitting your itemized budget request. It is imperative you meet this deadline to be considered for funding. Once your request is received, a hearing date will be assigned to your organization. The budget hearing is your opportunity to explain your budget request and answer any questions the ASUNM Finance Committee may have. It is your responsibility to be present at the budget hearing. If you are unable to attend the hearing at the assigned time, your organization must contact ASUNM in advance to request a change in time. The ASUNM Finance Committee will submit budget proposals to the ASUNM Senate for approval. Once the Senate approves the budget it must be approved by the ASUNM President. Your funds will be available the following July lst.
ASUNM Special Appropriations Process
Special circumstances may require a student organization to request funds during the time between the fall and spring allocations. In order to request an appropriation from the Senate the student group must fill out the budget forms as in the allocations process. There are no workshops, but it is suggested that the organization request assistance from a member of the Senate or Executive Branch, as well as the Student Government Accounting Office.
You will be required to have a member of the Senate sponsor your appropriation bill on the floor of the Senate. The Senate Finance Committee will contact your organization to send a representative to the Finance Committee meeting to explain your request and answer any questions that the committee may have. The Finance Committee will make a recommendation to the entire Senate. The amount the Senate approves will be available to your organization upon the approval of the ASUNM President.
Funding From GPSA (Graduate & Professional)
Requesting funds from the Graduate and Professional Student Association is similar to the ASUNM allocation process as outlined above.
To participate in this process, you will be required to attend a MANDATORY workshop in the Spring. At this workshop you will be given the necessary forms to complete, and detailed instructions. At the workshop you will be given a deadline for submitting your itemized budget. It is imperative that you meet this deadline to be considered for funding.
Once your budget is received, your organization must sign up for a hearing date. The budget hearing is your opportunity to explain your budget and answer any questions the GPSA Finance Committee may have. It is your responsibility to be present at the budget hearing. If you are unable to attend the hearing at the time your organization has requested, you must contact GPSA in advance to request a change in time.
The Finance Committee will submit its proposed budget to the entire GPSA Council for approval. If the budget is approved, your funds will be available the following July lst.
GPSA Project Awards
The GPSA Projects Committee funds events that promote graduate and professional student involvement at UNM and other endeavors that benefit the professional growth of students. This includes, but is not limited to lectures, workshops, symposia and cultural events. Proposals are accepted continuously throughout the year with a maximum budget of $500.
GPSA Student Research Allocations Committee (SRAC)
The Student Research Allocations Committee (SRAC) grants are the most well known of GPSA funding sources. SRAC funds research related to the completion of a degree as well as other research relevant to the applicant's field. SRAC also funds travel to conferences to present research.
The SRAC Committee runs three funding cycles a year. The deadlines for SRAC are the fifth Friday of Fall and Spring Semesters and the first Friday of Summer Term. Packets must be received in the GPSA office by 12:00 noon. Applications will be considered for research or travel during the current semester, as well as one semester retroactively. Students may receive up to $500 per academic year through SRAC (beginning with the summer funding cycle).
GPSA Specialized Travel Fund
The Specialized Travel (ST) fund, organized by the GPSA Specialized Travel Committee, was created in 1998 to help graduate and professional students with travel expenses not covered under the SRAC grants. This includes travel to interviews, clinicals, and anything that is not classified as a conference. Students may now receive $300 per academic year through the Specialized Travel fund. Academic years begin with Summer (June 1 to August 14), then Fall (August 15 to December 31) and end Spring (January 1 to May 31).
GPSA Pro-Rated Benefits (PB Funds)
Pro-Rated Benefit (PB) Funds are available each semester to every recognized departmental student association (RDSA) that has chartered with the Student Activities Center. All graduate/professional students pay $25 in GPSA fees when they pay their tuition each semester. RDSAs can request a percent of this fee for their department’s use. These allocations, available in the fall and spring semesters, are called PB Funds. PB Funds are awarded based on the number of students enrolled in your department. For every enrolled graduate student, your RDSA is eligible for a percentage of their GPSA fee. The more students you have in your department the more PB Funds you are eligible to receive. To collect your PB funds, first verify that your or-
ganization is an RDSA and is chartered with the Student Activities Center .
Student Government Accounting Office (SGAO)
Accounting & Financial Responsibilities Of Funded Organizations
Because funds received by ASUNM and GPSA are accounted for in The University of New Mexico accounting system, they are subject to the policies and procedures governing all purchases made in the name of The University of New Mexico. The Student Government Accounting Office, Student Union 1018, 277-7888, process the accounting and paperwork for these funds. This office can help you understand the policies and procedures. They offer workshops for all groups which instruct you in the proper forms and procedures for using your funds. For more information see
their website at www.unm.edu/~sgao/.
Other Fundraising Ideas
On-campus groups that use University facilities for money-making purposes will use the proceeds only for the purposes set forth in their charters. No on-campus group will use its University relationship as a paper authorization for any other group.
Fund raising projects by University or non-University personnel for the benefit of UNM must be coordinated through the Development Office, Hodgin Hall, 277-4503, to ensure the establishment of mutually beneficial working arrangements. Periodic solicitation of individual donors for such things as library materials, works of art and other non-cash gifts need not be approved prior to the solicitation, but the Development Office should be kept informed of such activity. Funds or gifts-in-kind generated for University use are to be reported to the Development Office on the standard form available through the office or by copies or relevant correspondence.
All funds raised in the name of UNM and deposited in University accounts must be managed and administered according to policies and procedures of the University Business Office and in compliance with state statutes.
Raffles and Bingo Games
Raffles and Bingos should not be conducted under advise from the UNM Counsel's Office. UNM is in the process of lobbying the NM Legislature to open the interpritation of the law to allow student organizations to conduct raffles.
Possible Fundraisers for Student Organizations
For orgnanizations that want to have a sale, tables and chairs are available for use on the SUB mall. An Activity Clearance Form must be filled out and submitted to the Student Activities Center through http://events.unm.edu. There is no fee for student organizations to vend outdoors on campus.
The SUB Mall & Other Outdoor Areas
You can reserve the outdoor mall areas, campus courtyards, the Duck Pond, etc. through the Student Activities Center’s online request form at events.unm.edu or by calling 277-4706. All events should be cleared through the Student Activities Center in order to prevent event conflicts, and to assure access for all groups and activities. Any student organization desiring to schedule an outdoor area of campus should reserve the space online at http://events.unm.edu. Loud or amplified sound on the mall must also be cleared by the Student Activities Center prior to the event accord-
ing to the Mall Amplification Policy.
Student organization or departmental bake sales or food sales are permitted. A health permit must be obtained from the NM Environmental Health Department for the sale of hot or refrigerated foods. Work with the Student Activities Center to make sure all food and campus policies and procedures are followed with your event. The staff of the Student Activities Center will work with you on the details of the event.
Use of alcoholic beverages is prohibited on University property, with very limited exceptions. You must take full responsibility for financial arrangements, cancellations and the atmosphere of the event. If you are scheduling a speaker or an entertainment event, first check with ASUNM Student Special Events, 277-5602, to prevent scheduling conflicts or for co-sponsorship.
Scheduling these facilities can be arranged by contacting the following offices. Don't forget to clear your outdoor event with the Student Activities Center.
To schedule classroom space for meetings or events, please contact the UNM Scheduling Office at firstname.lastname@example.org or call 277-4336. When reserving a classroom, be sure to be prepared to offer the following information:
Your organization will be responsible for keeping the room in the same condition you found it. Return all chairs and furniture to their origional position if you rearrange them. Remove any trash or other materials you members bring into the room. Observe posted building closing times. If your event is cancelled, you must contact the Scheduling Office as soon as possible.
Student Union Building Services
The SUB offers 20 meeting rooms, a multi-function theatre and a grand ballroom. Audio-visual equipment and special set-ups can be arranged in these rooms. These services are available for chartered student organizations free of charge if there is no admission for the event. Security and catering are available for a fee. The SUB will hire security staff for dances, concerts, weddings, and other events at the expense of the sponsoring organization. University Catering is the sole professional contract food provider in the SUB.
There are also six-foot promotional & information tables located on the Mall Level that will be reserved only for Chartered Student Organizations. Skirting will be provided for the tables, as well as up to chairs. If requested, electricity, data and voice ports are available.
Banners may be hung on the outside balconies and/or the inside atrium of the Student Union. Only banners for campus wide events sponsored by Chartered Student Organizations, student governments, or UNM departments will be considered. Banner space is not intended for campus electioneering or personal endorsements. All banner requests should be made 1 week before desired posting date. Banner postings require the approval of the Director of the Student Union or designee. Banner postings require the approval of the Director of the Student Union or designee. Banner requests may be made at www.unmsub.com/advertising.htm.
To schedule space for meetings or social events, one of the authorized persons designated on your chartering form can make arrangements for space in the SUB. The Student Union Event Planning Office staff can assist you with all of your event planning needs. The SUB has new procedural rules in place for scheduling by all chartered student organizations that have recurring meetings throughout the semester.
In order to schedule any rooms in the SUB, the organization should be aware of the renewal process for chartering at the beginning of the fall semester. Organizations that reserve meeting space in advance but do not re-charter, will have their reservations cancelled. Rooms will be allocated on a first-come, first-served basis. Scheduling a special one-time meeting, event or conference can be accomplished by meeting with the student peer scheduling staff the SUB seven (7) business days prior to the event. For larger events, it’s best to give a long lead time to reserve space. Please note that for school holidays and breaks, the Student Union Building may be closed or have abbreviated hours.
All events taking place within the SUB are scheduled through the Student Union Event Planning Office in Administrative Suite 3020 on the upper level of the Student Union. You can also reach us by phone: 505-277-5498, e-mail: email@example.com or web site: www.unmsub.com.
Office & Storage Space
Office and storage spaces are allocated in the spring for the following school year. Information can be obtained through the SUB Administrative Suite 3020, 277-2331.
Audio Visual Equipment
AV equipment is provided for chartered student organizations at no cost. Funding for equipment was provided by student fees, enabling all chartered student organizations to make use of equipment in the SUB at no charge. The equipment available includes the following:
white board with markers
polycam conference phone
Tables, Chairs, etc.
Use of outside tables, a small microphone unit and extension cords for the mall can be obtained form the Student Activities Center. The number of tables available is limited and will be scheduled on a first-come, first-served basis. Tables are available for use between 8am and 5pm, Monday through Friday. A UNM ID card is required by the Student Activities Center before these items can be released. The individual will be held financially responsible for any loss of these items.
Policy on Freedom of Expression and Dissent
Please refer to the UNM Pathfinder for this policy. It is located at this address: http://pathfinder.unm.edu/policies.htm#freedomexpression.
Main Campus Rules for Outdoor Events, Sound and Posting
All entertainment, social activities and other similar events which are planned for on-campus outdoor areas must be cleared by an official of the Student Activities Center prior to the event. In order to reserve the desired space and avoid conflicts with other users, groups or individuals wanting to use University grounds for an outdoor event are encouraged to schedule it at least twenty-four (24) hours in advance with the University Student Activities Center, or the office that schedules the desired location, as advised by the Student Activities Center.
The sponsoring group shall be responsible for the general conduct and atmosphere of the event. Members from the sponsoring organization or group must be present for the duration of the event.
No disruption of UNM business and classrooms will be allowed.
Adequate security as determined by the Student Activities Center in consultation with the UNM Police Department must be provided. Based on space availability, logistics, and security concerns, determination of the duration and location of an event will be made by the Student Activities Center. The Student Activities Center will determine whether the event will be open to the public and whether advertising to the off-campus community will be allowed.
The production of sound, either amplified or non-amplified, in conjunction with an outdoor event or speech activity under UBPPM 2220 may not substantially disrupt educational activities and other University business. The Student Activities Center reserves the right to set event location, permissible sound levels and amplification so as to minimize the adverse impact on Univeristy activities.
Sound amplification is of particular concern. During regular business hours (8:00 a.m. - 5:00 p.m., Mon.-Fri.) amplification is allowed from noon to 1:00 p.m. in areas that will not substantially disrupt University activities. Outside of regular business hours, amplified sound may not substantially disrupt University residential areas and the surrounding city neighborhoods.
During the week of final examinations no events involving amplified sound will be scheduled.
If amplified sound is substantially disruptive, the event sponsor will be asked to reduce the volume or face termination of the event. At no time may amplified sound exceed 88 decibels at the source.
Placement of posters, notices, fliers or painting of signs at any time on any permanent University structures, such as buildings, utility poles, fountains, fixed refuse containers and trees on campus is prohibited. Stakes may not be driven into the grass.
Displays painted or posted improperly will be removed promptly by maintenance crews. Any extraordinary expense will be charged to the persons or groups responsible for the damage. Posting with glue is prohibited.
Chalking with non-permanent sidewalk chalk is permitted only on sidewalks which are exposed to weather and foot traffic where chalk will wear off in a short time. Chalking is not permitted on any permanent University structures or on sidewalks under balconies or overpasses not exposed to the elements. Chalking is also prohibited within fifteen feet of the entrance to any building.
Posters, notices and flyers may be placed on the outdoor kiosks. These are cleaned off once a month. Posting inside of campus buildings may be done with the prior approval of the office in charge of the area.
Notices and flyers may be distributed at any outdoor area on campus consistent with the orderly conduct of University affairs, the maintenance of University property, and the free flow of traffic and persons. Efforts must be made to avoid litter. Any expense incurred by the University for clean-up will be charged to the person or organization responsible. Materials shall not be forced upon others; excessive hawking or shouting at persons is prohibited.
Persons violating any of these rules may be subject to disciplinary action under the Student Code of Conduct or the Visitor Code of Conduct. Violations by faculty or staff will be referred to the appropriate department or academic unit. In addition, violators may be subject to an order to leave University property and/or arrest for violation of State law(s).
IT Services for Organizations
Information Technologies (IT) is located at 2701 Campus Blvd. N.E. IT offers a variety of computing and internet services for chartered student organizations. Each organization may request a NetID and accompanying computer account by filling out a form in the Student Activities Center and then contacting the IT Computer Accounts Office (277-8130, or e-mail firstname.lastname@example.org). The NetID and account can be used for correspondence, websites, electronic mailing list, or using features provided by my.unm.edu, the UNM portal which allows you to:
Additional information can be found at these IT websites:
Communication, Teamwork & Problem Solving Workshops
The Recreational Services staff will facilitate workshops for student organizations through educational and recreational activities. The program builds skills in teamwork, communication and problem solving.
Facilitators will work to incorporate your organization's goals into workshops. Contract Recreational Services at 277-0178, or stop by Johnson Center 1102. For pricing see http://www.unm.edu/recsvcs.
Cooperative Games are used to test a group's ability to communicated, follow directions and work together to solve challenges. These games are often used as warm-up activities and lead into basic low ropes elements.
Ropes Courses focus on the basics of teamwork and communication. Each element of the Low Ropes course requires the combined energy and effort of each team member. Mutual support and cooperation are essential for success. This process helps participants gain insight into their strengths and learn how to deal with everyday situations effectively. There is also a High Ropes course available for similar team building exercises.
Remember to include who, what, where, when, cost of entrance and where tickets may be purchased. Check with the Student Activities Center if you have any questions.
Student Activities Center Calendar
The Student Activities Center offers a calendar service for campus-wide student organization and departmental events on our website. Just fill out our calendar listing form in person and refer your members and interested students to these resources to find out when and where to attend meetings and events.
The University radio station has a calendar of events and public service announcements. Call them at 277-8009 or stop by Oņate Hall.
New Mexico Daily Lobo
The Daily Lobo, 277-5656, provides a free section for the announcement of events on campus. Space is limited, so information is printed on a first-come, first-served basis. Information must be submitted two days before publication and put on a specific form available at the Lobo Office. The Lobo also provides a bulletin board section (Las Noticias) for advertising. Display and classified ads are available for a fee. The Lobo will help you in ad design. You may also want to talk to the editor regarding an article concerning your event or organization.
Public Affairs - UNM Master Calendar, etc.
Public Affairs compiles a Master Calendar of UNM Events. It’s a good idea to check this calendar to avoid conflicting events. To list your event, call 277-5813. (Public Affairs, upon request, will send short publicity announcements to news outlets. The department also publishes the Campus News, a newspaper which is distributed to faculty and staff. The newspaper is published regularly during the Spring and Fall semesters, with alternate print and web versions.)
Publicity Design & Production
Computer Pods - The Lobo Lab and other computer pods on campus have software for desktop publsihing and design, scanners and laser printers. These are excellent systems for flyers, newsletters, and advertising.
Duplicating Centers - Digital Printing, Dane Smith Hall, lower level, 277-8267, offers photocopying, binding, poster enlargement, and transparencies.
Please see the complete policies and rules in “Main Campus Rules for Outdoor Events, Sound, and Posting” and the Policy on Freedom of Expression and Dissent in the Event Planning section of this handbook.
Many areas require a departmental stamp on all postings. Please check in department offices before posting. On the north campus there are also bulletin boards and kiosks available for posting.
Designated Posting Areas (by Department/Location)
Anderson School of Managment - Bulletin boards around buidling entrances, out- doors
Antrhopology Building- Two bulletin boards inside of main entrance.
Art Building - (1) Bulletin board in the main hall of 2nd floor; (2) Bulletin board inmain foyer on 1st floor
Bookstore - Front entry posting area
Carlisle Gym - Inside main hallway
Castetter Hall - Inside main hallway
Center for the Arts - (1) North Entrance (across from SUB) downstairs, bulletin board by water fountain; (2) Bulletin board (downstairs) - in hall of Dance Studio & Costume Department; (3) Bulletin board at Experimental Theater across from lockers; (4) North entrance 1st floor near phone booth right of entrance
Communication & Journalism - Bulletin board on the 2nd floor west entrance, east hallway
Dane Smith Hall - Bulletin board near south main entrance
Johnson Center - By administrative offices
Kiosks on the Mall (cleaned off monthly) - (1) Between Mesa Vista and SUB east entrance; (2) Information board by the east entrance of the SUB; (3) By fountain, between the College of Education and the SUB; (4) By SUB basement north entrance; (5) By Humanities Building and Ortega Hall on Mall; (6) Between Zimmerman & Education
Marron Hall - Bulletin board at entrance
Mitchell Hall - (1) Bulletin board outside the east entrance; (2) Bulletin board in main hallway of 1st floor; (3) Bulletin board outside west entrance
Other Bulletin Boards:
Chemistry Building (Clark Hall) - All bulletin boards
Psychology Building (Logan Hall) - By west entrance and north entrance
Regener Hall (Physics) - East side by 103
Geology Building (Northrop Hall) - By rooms 114, 122
Farris Engineering Center - In stairwell, by entrances
Electrical and Computer Engineering - Kiosk inside
Civil Engineering - Second floor by department office
Ortega Hall - By west Entrance
Social Sciences - Inside front entrance 2200
Residence Halls - Ask at the Residence Life Office in the Student Service Center Room 280
Woodward Hall Area - (1) Board outside and south of Woodward; (2) Board inside south entrance; (3) Bulletin baord between Ortega Hall and Humanities Bldg. next to Rm. 143; (4) Bulletin board outside and north of Woodward Hall
Bus Stop by Dane Smith Hall - Bulletin board at bus stop
The development of strong leaders is vital to the growth and continued succes of all student orgnaizations on campus. To aid in this process the Student Activities Center has developed a series of handouts titled “Leader Hints”that target specific areas that affect the leadership of organizations. The complete list of these handouts are as follows:
The Student Activities Center is continually exploring new and exciting ways to help your student organization. Please, visit our web site http://sac.unm.edu or check your organization’s email for future workshop themes, dates/times, and locations. The development of these workshops will depend on the needs of all student groups and are subject to change or adjustment. Some possible themes for the future could be web site building, event planning, and/or new member recruitment.